Grants FAQ
From cunydsc.org
When should I submit a Grant Proposal?
As early in the planning stages as possible but AT LEAST ONE MONTH BEFORE the event or publication date.
How do I submit a Grant Proposal?
In one document include all the required information and submit ELECTRONICALLY to the Co-Chair for Business.
What happens after I submit a Grant Proposal?
Upon receipt the Co-Chair for Business will evaluate whether the proposal is consistent with the grant type and will either ask you to amend your initial proposal so that it meets requirements or will forward on to the Cultural Affairs Committee who will consider your grant. The committee will then decide whether to fund the proposal and at what level.
How long does it take to get a decision?
During the 2007-2008 academic year the average turn-around time for submitted proposals was eleven (11) days. However, please note that the range varied between one (1) day and thirty-two (32) days, depending on the academic calendar and committee member availability.
Are there any special processes for offering honoraria?
YES. Honoraria are limited to $500 inclusive of travel fees. As well, anyone receiving an honorarium must complete a contract that stipulates what services they provided and expenses incurred. This form can be downloaded here.
How do I get reimbursed for purchases and expenses?
The Check Request form should be submitted to DSC office (Room 5495). As well as receipts the FINAL FLYER that advertised the event should be attached.
How do I handle receipts?
All receipts must be in English and must match the total being requested. Original receipts must be pasted/taped flat to 8 ½" x 11" plain paper and submitted along with a fully legible copy. As an educational institution the DSC cannot reimburse for taxes (and you should not be paying them). Please speak with the Co-Chair for Business to obtain a TAX EXEMPTION forms.
Who can submit for reimbursement?
Only the ORGANIZING students listed on the PROPOSAL can sign a Check Request although check(s) may be made out to multiple individuals. Persons receiving money must provide their contact information and either their Social Security Number or Banner ID#.
How long does it take to get my money back?
The check request, check approval, check submission, and check recording process is time consuming. We attempt to cut checks two times a month (approximating the 1st and 15th) so depending on when in the cycle it was received you can anticipate a check anywhere between one and three weeks. During high volume months this process may be slower. INDICATE on the Check Request form whether you wish to pick up the check at the DSC office or you want the check mailed to the address provided.
