Program Allocations FAQ
From cunydsc.org
When is the last day to submit receipts?
The last class day of the semester, please see the Graduate Center's Academic Calendar for exact dates.
Do Program Allocations rollover each semester?
Unused FALL money rolls over to the SPRING semester. However, any unused dollars at the end of the Spring semester DO NOT roll over to the next academic year.
Who gets to decide how this money is used?
The Program Rep is responsible for soliciting ideas and determining how best to use the money. STUDENTS decide—not program administrators.
How do I get reimbursed for purchases and expenses?
The Check Request form should be submitted to the Co-Chair for Business.
How do I handle receipts?
All receipts must be in English and must match the total being requested. Original receipts must be pasted/taped flat to 8 ½" x 11" plain paper and submitted along with a fully legible copy. As an educational institution the DSC cannot reimburse for taxes (and you should not be paying them). Please speak with the Co-Chair for Business to obtain a TAX EXEMPTION form.
Who can submit for reimbursement?
Only the Program Rep can sign a Check Request form although the check(s) may be made out to multiple individuals. The individual receiving the money must provide their contact information and either their Social Security Number or Banner ID#.
How long does it take to get my money back?
The check request, check approval, check submission, and check recording process is time consuming. WE attempt to cut checks two times a month (approximating the 1st and 15th) so depending on when in the cycle it was received you can anticipate a check anywhere between one and three weeks. During high volume months this process may be slower. INDICATE on the Check Request form whether you wish to pick up the check at the DSC office (Room 5495) or you want the check mailed to the address provided.
