Doctoral Students’ Council
Steering Committee Minutes
December 5, 2003

Secretary: M. Egan

I. Approval of Agenda
II. Approval of Minutes. Past steering committee minutes were approved.

III. Old Business
A. De-chartering of Organizations.
Biology Graduate Student Organization is de-chartered. HOLA has an upcoming
deadline (Feb. 15, 2004) for de-chartering. Publicity will occur in the meantime
Pearl Kibre Medieval
Study must be contacted to consolidate their allotted space to maximize DSC
office space. They appear to be using office space as storage.
C. Tipton discussed need to make chartered organizations’ reports due yearly not per
semester. M. Egan disagrees. C. Fisher wants clear proposal on matters of chartered
organizations.

Office Assistant: Traci Steffy’s hours and duties were discussed. She should be consulted
to draft a formal job description in order to assist both future DSC executive committees
and applicants for the office assistant position.

Holiday coffee social: Homemade cookies should be provided as well as purchased
pastries. This may help stretch resources and foster a sense of community among the
committee. Specific tasks such as ordering food and baking supplies, creating fliers, and
publicizing the event were discussed and assigned. Packets with pertinent DSC info
should be available.

Logo contest. Stickers were discussed as possible give-away items.

New Business

Agendas and Minutes
Files should be clearly titled, indicating the date and type of meeting (plenary or steering
committee) in the name of the file itself. The group discussed the importance of saving
files to the steering committee’s shared network folder and posting the minutes to the
DSC website in a timely fashion.