Attendance: Jill Belli (JB); Gregory Donovan (GD); Rob Faunce (RF); Ally Foster (AF); Christine Pinnock (CP); Chris Alen Sula (CS); Suzanne Tamang (ST); Denise Torres (DT); Tasha Youstin (TY)

Absent: Anton Masterovoy (AM)

Chair: CS
Minutes: DT

Meeting called at 6:12

I. Approval of Agenda
GD added 5B Open CUNY to Student Affairs report. GD motioned to approve agenda; CP seconded. Approved by unanimous consent.

II. Approval of Old Minutes
RF motioned to approved Minutes; CP seconded. Approved by unanimous consent.

III. Old Business
a. At-Large Certifications: RF stated 2 seats became available after reps removed for nonattendance did not reclaim their seats at the December plenary; Biology replaced their open seat with an At Large Rep, so we currently have 3 seats available. RF motioned to fill the at-large openings with Lindsey Freer (English), Jesse Goldstein (Sociology) and Renee McGarry (Art History); GD seconded. Approved by unanimous consent. RF stated that at-large member Ericka Calton had missed two consecutive meetings without making contact for excused absence. Consistent with our ad-hoc policy this year, Ericka Calton will be contacted by email to inform her that she needs to attend or provide a proxy to the 2/13 plenary or she will be removed from the DSC. Additionally, Ericka Calton will be asked to give a report on Research Foundation meetings, since she is our rep there but has not been to a plenary to give a report. GD motioned to provisionally remove Ericka Calton from her seat. ST seconded; the motion was passed by unanimous consent.

IV. New Business
a. Nominations: GD discussed the nominations process stating there are two ballots which need to be created. According to the Constitution we need to start accepting nominations by February 2nd. Nominations close on March 1st. Hence, the DSC will be accepting written or email nominations throughout this period. Once the list of registered students is provided to us, the web ballot will be set up and an email will be sent out notifying the DSO. We will also be discussing this at plenary.

V. Student Affairs Report (GD)
a. Chartered Organizations: GD did a test run of on-line registration and online approval of COs. It is a time intensive and very cumbersome process. GD also stated that the process of maintaining their charters is too cumbersome whereas the process of becoming chartered is too easy. This will be raised in the Bylaws Committee. All CO rooms had their old PCs replaced with updated computers. The three CO rooms that did not have a PC are awaiting new PCs: This is a priority and IT is working on it. GD will be pushing this given that GD will start processing keys and assisting COs to use currently unused spaces. OPEN CUNY.org has a number of groups on presently and GD will be opening it up to everyone with a GC email address once a legal disclaimer is finalized.

VI. Communications Report (RF): Housing is on course and is being monitored given the current budget crisis. RF has received a number of reports regarding problems with NYSHIP registration and the Human Resources Department that he has referred to Elise Perram in the Office of Student Affairs. RF advised that questions should be sent to Teena Costabile in HR, Anne Ellis in the Provost’s Office, and/or E. Perram. In the upcoming advocate we are running advertisement for the Editor-in-Chief of the Advocate and the Adjunct Project.

VII. Business Report (CS): There has been an addition of a convenience fee imposed for any student registering and paying by credit card. They do not accept VISA. This fee of approximately 1.9% is applicable both online and in-person. There was a request from the Adjunct Project for $1000 for posters, flyers, hospitality for meetings, and other activities as part of Equity Week. DT motioned to approve; JB seconded; the motion passed by unanimous consent. CS stated 5 promotional passes were provided by AMC and will be dispersed to interested SC members.

VIII. USS Report (AF) Budget was passed and available after three meetings. CS asked if they approved our request. AF stated it was not. AF will address again with USS. Lobbying efforts continue in Albany and a trip is scheduled to D.C. Congresswoman D. Glick participated in a meeting and was supportive.

IX. Committee Reports
• Scholarly Academic Awards Committee: CP stated few members have responded to outreach for participation.
• Community Building Committee: TY explored with the SC how to best utilize funds and engage the GC community.
• Health Issues Committee: Will be notifying members of next dates and is participating in the Blood Drive.

X. Announcements none

XI. Adjournment RF motioned to adjourn GD seconded; passed by unanimous consent.

Adjourned at 7:44pm

Respectfully submitted,

Denise Torres